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Financial Administration Apprentice (Business and Administration – Intermediate/Level 3)

Reports to: Accounts Executive

Summary of Position

We are looking for an enthusiastic, bright, and proactive Financial Administrative Assistant to perform a variety of tasks within our Admin and Finance department.

The role is to provide administrative assistance across several areas of the business. The duties will be varied and will evolve over time. As a result, flexibility and initiative are critical for the role. Applicants must be comfortable working both as part of a team and independently as the need arises.

This is a varied position, with peaks and troughs throughout the month and requires a resilient, self-motivated, and enthusiastic individual.
Excellent communication, good IT skills and being a self-starter are required to be successful in this role. You will be responsible for managing your own time to ensure tasks are completed in a timely fashion.

This is an exciting prospect for a hardworking candidate to join a growing company that will provide training and support to allow you to develop your skills and commercial knowledge.

Attitude and Persistence

  • Proactive
  • Personable
  • Drive to develop yourself professionally
  • Can-do attitude
  • Flexibility
  • Adaptability
  • Positive nature

Responsibilities

  • Reception Cover – lunch times & holidays; to include answering the telephone, dealing with post and franking
  • Maintain the meeting rooms calendars
  • Providing refreshments for meetings i.e. teas coffee water etc.
  • Ordering lunches when required
  • ADHOC duties to assist with the smooth running of the department

Credit Control responsibilities:

  • Managing the Credit Control inbox
  • Contacting customers chasing payment for outstanding debts
  • Dealing with customer account queries
  • Checking customer’s credit ratings
  • Run and review Aged Debtor Reports
  • Run and review Disputed Transaction Reports
  • Run and review Unallocated Cash Reports
  • Direct Debit setting up
  • Direct Debit runs
  • Account reconciliations

Purchase Ledger responsibilities:

  • Managing the Purchase Ledger inbox
  • Dealing with Purchase Ledger queries
  • Invoice processing
  • Coding and checking invoices
  • Month-end BACS payments
  • Run and review Aged Creditors Report
  • Run and review Unapproved Invoice Report
  • Run and review Disputed Invoice Report
  • Account reconciliations

Skills Requirements

  • Strong organisational skills and the ability to multi-task
  • Effective time management
  • Excellent verbal and written communication skills
  • Attention to detail
  • The ability to prioritize
  • Proficiency in MS Office

The details contained in this Job Description reflect the content of the job at the date it was prepared. It should be remembered, however, that it is inevitable that over time, the nature of individual jobs will change, existing duties may no longer be required and other duties may be gained without changing the general nature of the duties or the level of responsibility entailed. Consequently, Principal I Ltd will expect to revise this Job Description from time to time and will consult with the post holder at the appropriate time. 

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