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Printer Leasing vs. Purchasing: Which is Right for Your Business?

Printers are often necessary when equipping your business with the right tools for success. However, deciding whether to lease or purchase a printer can be a challenging decision. Each option has its own set of advantages and disadvantages. To help you make an informed choice, we’ll explore the pros and cons of leasing and buying printers and explain how our managed print services can support your decision no matter your route.

The Case for Leasing Printers

Leasing a printer can be an attractive option for businesses looking to minimise upfront costs while maintaining flexibility. Here are some of the benefits and drawbacks:

Pros of Leasing:

Lower Upfront Costs: Leasing eliminates the need for a significant initial investment, freeing up cash flow for other business priorities.

Access to Advanced Technology: Leasing allows you to upgrade to the latest models more easily, ensuring your business stays equipped with cutting-edge technology.

Predictable Monthly Expenses: Leasing agreements come with fixed monthly payments, simplifying budgeting.

Maintenance and Support Included: Many leasing agreements include maintenance services, reducing the burden of upkeep.

The Case for Purchasing Printers

Buying a printer outright can be a smart move for businesses that prefer ownership and long-term cost savings. Here are the key advantages and disadvantages:

Pros of Purchasing:

Ownership: Once purchased, the printer is yours, and there are no ongoing contractual obligations.

Lower Long-Term Costs: While the upfront cost is higher, owning a printer can be more cost-effective over its lifespan.

No Restrictions: You’re free to use the printer as needed without adhering to leasing terms.

Making the Right Choice for Your Business

Choosing between leasing and purchasing a printer depends on your business’s financial situation, long-term goals, and operational needs. Leasing offers flexibility and convenience, while purchasing provides ownership and cost savings over time. Whatever path you choose, our managed print services ensure your investment delivers maximum value.

Whether you lease or buy, we provide tailored solutions, maintenance, and upgrades to ensure your business’s printing needs are met efficiently and securely.

What About Another Way?

Totally Managed Volume and Services Agreement

Our unique, flexible agreement is designed to do just that. With the Totally Managed Volume and Services Agreement, you can adjust volumes, incorporate existing third-party devices, and consolidate your IT and print services under one comprehensive plan. This agreement is built around an agreed number of impressions rather than fixed terms, offering you unmatched flexibility and control.

Enjoy benefits like a single quarterly invoice that reduces administrative time and stress, scalability to match your growing business, and the ability to include IT services for a truly integrated solution. Let Principal handle the details, so you can focus on what matters most—enhancing productivity, delivering exceptional customer service, and driving profitability.

Ready to make the decision? 

Talk to our experts and optimise your print setup today

Principal can help you with all of your office print requirements, call us on 0333 240 8130

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