In today's fast-paced business environment, efficiency and cost control are more important than ever. Yet, one area that’s often overlooked is print management. From rising print costs to outdated security protocols, unmanaged print environments can quietly drain resources and expose your business to unnecessary risks.

Here are key signs your business might benefit from Managed Print Services (MPS):

You Don’t Know What You’re Spending on Printing

If you’re unsure how much your business spends on printing each month, you’re not alone. Most companies underestimate the true cost of printing—including toner, paper, maintenance, and energy. An MPS solution provides full visibility into your print environment, helping you identify areas to cut costs.

Printers Frequently Break Down or Go Offline

Downtime due to printer malfunctions doesn’t just affect one department—it stalls productivity across your organisation. MPS includes proactive maintenance and monitoring, ensuring your devices are always running at peak performance.

Your Print Fleet is Outdated and Inconsistent

Using a mix of old, mismatched printers and copiers can lead to inefficiencies and compatibility issues. With MPS, your fleet is streamlined and standardised, reducing complexity and improving workflow.

You’re Worried About Print Security

Every document that’s printed, scanned, or copied is a potential data leak. If you haven’t implemented secure print release or user authentication, sensitive information could easily fall into the wrong hands. MPS includes advanced print security solutions to protect your business from internal and external threats.

Your IT Team is Bogged Down with Printer Issues

Let’s face it—your IT staff has better things to do than fixing paper jams and troubleshooting printer drivers. MPS takes these tasks off their plate, allowing your IT team to focus on more strategic priorities.

You Want to Be More Sustainable

If reducing your environmental footprint is a priority, MPS can help. By analysing your print usage and promoting responsible printing habits, we can help your business significantly cut down on waste and energy consumption.

Don’t Let Print Problems Hold You Back

At Principal, we help businesses take control of their print environment with secure, cost-effective, and fully managed solutions. Whether you're a small business or a large enterprise, we tailor our services to meet your unique needs, boosting productivity and enhancing document security every step of the way.