As organisations increasingly adopt new and innovative work models, the shift presents unique challenges in ensuring employees have the tools they need to remain productive, connected, and secure. Printing, often overlooked in this digital age, remains a vital component of many workflows. Managed Print Services (MPS) can play a pivotal role in optimising printing for your teams, enhancing efficiency, reducing costs, and bolstering security. Here’s how MPS can support the evolving needs of modern work environments.

Enhanced Security for Printing

Different work models introduce additional cybersecurity risks, especially when sensitive documents are printed outside the corporate firewall. MPS providers address this with robust security measures, including:

• Secure Print Release: Ensuring print jobs are only released when the user is physically present, preventing unauthorised access.
• Data Encryption: Encrypting data during transmission and at rest to protect sensitive information.
• Access Controls: Allowing IT teams to manage user permissions, ensuring only authorised personnel can print or access specific documents.

These features help organisations protect sensitive information, even in decentralised work settings.

Cost Efficiency and Monitoring

Printing costs can spiral out of control in working environments if left unchecked. MPS solutions provide detailed analytics and reporting tools to monitor usage patterns across locations. This helps organisations:

• Optimise Print Resources: Identify underused printers and consolidate devices.
• Track Costs: Allocate expenses to departments or projects accurately.
• Minimise Waste: Encourage double-sided printing and set default preferences to reduce paper and toner use.

Through proactive management, MPS reduces unnecessary expenses and ensures resources are used wisely.

Scalability for Dynamic Teams

One of the hallmarks of modern work environments is its dynamic nature. Teams grow, shrink, or relocate frequently. MPS provides the scalability required to adapt to these changes by:

• Deploying Printers On-Demand: Quickly setting up devices in new locations.
• Centralised Management: Enabling IT teams to manage an entire fleet of printers from a single dashboard, regardless of geographical spread.
• Customisable Solutions: Tailoring services to the specific needs of each team or department.

This flexibility ensures that as your workforce evolves, your printing infrastructure keeps pace.

Sustainability in the Work Place

Sustainability is a growing priority for many businesses. MPS supports eco-friendly practices by:

• Reducing Carbon Footprint: Optimising print routes and using energy-efficient devices.
• Recycling Programs: Offering services for the responsible disposal of cartridges and old equipment.

By aligning print strategies with sustainability goals, businesses can maintain productivity without compromising environmental values.

Support and Maintenance

Setting up printers internally can make IT support more challenging, especially when employees encounter printer issues. MPS providers offer comprehensive support services, including:

• Remote Troubleshooting: Solving common problems without requiring on-site visits.
• Automatic Supplies Delivery: Ensuring home and office printers are always stocked with toner and paper.
• Regular Maintenance: Minimising downtime through scheduled service.

This proactive support helps employees stay focused on their tasks rather than wrestling with technical issues.

Conclusion

Managed Print Services are no longer just about managing printers in an office; they’re about enabling a seamless, secure, and efficient print experience across diverse work environments. For businesses navigating the complexities of modern work environments, MPS provides the tools and strategies to maintain productivity, control costs, and protect data.

By integrating MPS into your IT infrastructure, you can ensure that your printing solutions are as flexible and forward-thinking as your workforce. MPS is a smart investment in the future of work.