When most people think of print, they think of paper. But in modern workplaces, print and document management is far more than just putting ink on a page. It’s a critical part of workflow efficiency, data security, and compliance and when managed well, it can transform the way your business operates. 

Whether you’re drowning in paper or juggling disconnected digital tools, it may be time to rethink your document journey from start to finish. 

Print is the Front Door to Digital Transformation 

Every document that’s printed, scanned or copied is a touchpoint in your organisation’s information flow. But without proper controls and integration, it can quickly become a source of inefficiency or risk. 

Managed Print and Document Services (MPDS) combine hardware, software and support to streamline this flow helping you do more with less, and ensuring every document serves your business goals. 

Scan to Cloud: Fast, Secure, and Accessible

Modern print devices do more than just print they act as intelligent entry points to your digital workflows. 

With scan-to-cloud capabilities, employees can securely send documents straight to platforms like SharePoint, Google Drive or OneDrive, making them instantly accessible and searchable by colleagues across locations. 

It reduces time spent scanning to email or network folders and ensures files are stored in the right place, every time. 

Automated Document Routing Saves Time and Reduces Errors

Manual filing is slow, inconsistent, and error-prone. Document management tools can automatically route scanned files to the correct folder, department or contact based on content, barcode or form fields. 

This kind of automation: 

- Speeds up processing times 

- Reduces human error 

- Enhances version control and compliance 

Think of it as a digital assistant for your paperwork. 

Digital Archiving Improves Compliance and Cuts Storage Costs

Keeping physical copies of contracts, invoices or client records is costly, inefficient, and risky. 

With digital archiving tools, you can convert your paper records into secure, indexed digital files that are: 

- Easy to search and retrieve 

- Backed up and encrypted 

- Compliant with GDPR and industry regulations 

It not only saves space but ensures your records are audit-ready at any time. 

More Than Just a Printer, A Smarter Workflow 

Print and document management isn’t just about hardware it’s about creating smarter, more efficient processes that support your wider business objectives. 

Whether you’re managing sensitive client files, processing supplier invoices or collaborating across departments, integrating your print and document workflows can unlock real operational value. 

Ready to Transform the Way You Work? 

At Principal, we specialise in helping organisations streamline their print and document processes combining intelligent devices with smart software to reduce costs, boost compliance, and save time.