In today's fast-paced business environment, efficiency and cost-effectiveness are crucial to staying competitive. While many organisations focus on optimising major operations, one area that often flies under the radar is printing. Managed Print Services (MPS) offer a solution that not only saves costs but also enhances productivity and sustainability.

In this blog, we’ll explore the key benefits of MPS and why more businesses are adopting them.

Cost Savings

Printing can be a hidden expense for many organisations. Unmanaged print environments often result in high costs due to excessive printing, frequent equipment repairs, and unmanaged supply purchasing.

MPS providers assess your current printing needs and identify inefficiencies. By consolidating hardware, optimising printer placement, repairs, toner replacement before it even runs out and monitoring usage, MPS helps reduce costs significantly. Many businesses report savings of up to 30% on printing expenses after implementing Managed Print Services.

Improved Productivity

An unmanaged print environment can disrupt workflow due to frequent printer breakdowns or outdated technology.

With MPS, your provider ensures that your equipment is well-maintained and up to date. They strategically place printers for maximum efficiency and provide automated supply replenishment to eliminate downtime. As a result, employees spend less time troubleshooting and more time focusing on their core tasks.

Enhanced Security

Cybersecurity is a growing concern, and printers are often overlooked as potential vulnerabilities. Unsecured printers can be an entry point for hackers, leading to data breaches and compliance issues.

MPS includes advanced security features like secure print release, data encryption, and user authentication. These measures protect sensitive documents and prevent unauthorised access to your network.

Sustainability and Environmental Benefits

Businesses are increasingly prioritising sustainability, and MPS plays a crucial role in reducing their environmental footprint.

MPS providers implement strategies to minimise waste, such as double-sided printing and energy-efficient devices. They also manage the recycling of used cartridges and obsolete equipment, ensuring compliance with environmental regulations.

Predictable Budgeting

With an unmanaged print environment, fluctuating costs can make budgeting a challenge. Unexpected expenses like emergency repairs or over-ordering supplies can disrupt financial planning.

MPS offers a predictable cost structure with fixed monthly fees. This transparency allows businesses to allocate their budgets more effectively, avoiding unpleasant surprises.

Expert Insights and Analytics

MPS providers offer detailed insights into your print environment through advanced analytics. This data helps you understand usage patterns, identify inefficiencies, and make informed decisions to improve your operations.

For example, you can track which departments print the most, analyse colour versus black-and-white usage, and adjust policies accordingly to optimise output.

Scalability for Growing Businesses

As your business grows, so do your printing needs. Managing this growth internally can be overwhelming.

MPS solutions are scalable, allowing you to add new devices, locations, or users without hassle. Whether you’re expanding your team or opening new offices, MPS ensures that your printing environment grows with you seamlessly.

Why choose Principal?

Managed Print Services go beyond just managing printers—they offer a comprehensive solution to streamline operations, reduce costs, enhance security, and promote sustainability.

By partnering with a principal, businesses can focus on their core activities while leaving the complexities of printing management to the experts. If your organisation hasn’t explored Managed Print Services yet, now is the time to consider how it can transform your printing processes for the better.